Privacy Policy

Last updated: 19/07/2025

This Privacy Policy explains how we collect, use, disclose and safeguard your information when you engage with the East Anglian Marketing Awards, organised by Norfolk Women’s Marketing Network CIC (“we”, “our”, or “us”). We are committed to protecting your personal data and respecting your privacy.

Who We Are

Norfolk Women’s Marketing Network CIC is a Community Interest Company registered in the UK, organising the East Anglian Marketing Awards to celebrate marketing excellence across the region.

1. Information We Collect
We may collect and process the following types of personal data:

a) Information You Provide Directly

Contact details (name, email address, phone number)

Business or organisation details

Awards submissions (including supporting documents, images, and testimonials)

Payment information (if applicable)

Event attendance details

Communication preferences

b) Automatically Collected Data

When you use our website, we may collect:

IP address

Browser type

Pages visited

Cookies and similar tracking technologies

2. How We Use Your Information
We process your personal data to:

Administer awards applications and event registrations

Contact you regarding your submission or attendance

Promote winners and shortlisted entrants (with your consent)

Improve our services and user experience

Fulfil legal and regulatory obligations

We will not use your data for profiling or automated decision-making.

3. Legal Bases for Processing
We rely on the following lawful bases under the UK GDPR:

Consent – e.g. for marketing communications

Contract – e.g. for managing awards entries and event bookings

Legitimate interests – e.g. improving our services, managing operations

Legal obligation – e.g. financial record-keeping

4. Sharing Your Information
We do not sell your personal data. We may share your data with trusted third parties only where necessary:

Award judges (under confidentiality agreements)

Event partners (only where relevant)

Service providers (e.g. website hosting, payment processors)

Legal or regulatory authorities if required

5. Data Retention
We retain your data only for as long as necessary for the purposes described:

Awards entry data: up to 2 years (unless you request deletion)

Financial records: 6 years (for HMRC compliance)

Email marketing: until you unsubscribe

6. Your Rights
Under UK data protection law, you have the right to:

Access the personal data we hold about you

Correct inaccurate or incomplete data

Request deletion of your data (“right to be forgotten”)

Object to or restrict processing

Withdraw consent at any time (where applicable)

Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise your rights, email us at: info@eastanglianmarketingawards.co.uk

7. Marketing Communications
We may send you updates about the Awards, related events, and marketing opportunities. You can opt out at any time using the unsubscribe link in our emails or by contacting us.

8. Cookies and Website Tracking
We use cookies to improve site functionality and analyse website traffic. You can control cookie preferences through your browser settings or our website’s cookie banner.

9. Security
We take appropriate security measures to protect your personal data, including secure servers, encryption, and access controls.

10. Contact Us
If you have any questions or concerns about this Privacy Policy or how we handle your data, please contact:

Norfolk Women’s Marketing Network CIC
Email: info@eastanglianmarketingawards.co.uk
Company Number: 14091226